Project Management Tool - Blog Posts

Taskade: Multi-platform planner and task manager

The year 2021 is looming over us and I am dying to have some sort of control over what I could be doing for the next 365 days. While 2020 had been a year of 'character building', I discover alot of things about everything around me and myself. For starters, I am an avid planner; surprisingly. But it does not mean that I follow through with them. See what I did right there? I am admitting the truth behind self-study and lifetime of learning.

With alot of things I have planned to breathe new life to my own progress and time management, I went hunting for some interesting stuff in the internet for inspiration and try-outs. And guess what? I found one and I think most people may have been using this already in full swing because the review is 5 ⭐!

🌑🌒🌓🌔🌕🌖🌗🌘🌑

Taskade is simply a project/team management tool. Ah ah ah...before you write me off, hear me out. Taskade is aimed to help teams to plan, organize or manage their tasks and prioritize output for decision-making. It is simply an interactive planner sans organizer sans dashboard that sees where you're at with your work, what you've managed to get done and communicate tasks among people in your team; IF you have a whole team working on some sort of project. Hence, the chat capability that is implemented in this tool.

At my job, I work in a team of only 2 people; me and another colleague, and we're the regional programme unit which is apart of the bigger unit of team mates spread elsewhere in other regions. So, just because your unit is small, it doesn't mean that your task load complements your pint-sized manpower. So, I've been looking for platforms that could help me organize our productivity and ensure high-quality output. Just because technology is more advanced, it doesn'e mean there isn't any learning curve, right? So I tried just about anything under the sun for project/team management; Asana, Slack, Discord, the pre-existing Google..., but none of them could nail all shortcomings precisely; due dates, assignment of tasks, progress, sub-tasks, interactive commenting, multiplatform sync, brainstorming etc. Channels in Slack gives me headache -- same with Discord, and Telegram channels is too 'static' and 'one-way street' for me to view everything.

I found Taskade after trying to find a complementary 'Forest: Focus' extension at the Google Chrome extensions marketplace. There are plenty of interesting high-quality extensions as of late and I am pleasantyl surprised because earlier this year, most of them were quite 'beta' in their functionality. I saw a 'Bullet Journal' extension that someone raved about and another individual commented: 'Isn't this Taskade?'. The curious cat I am, I googled it and was not disappointed. What are the main keywords that hooked me?:

FREE

Google-integrated

Remote work environment advocacy

Multi-platform

What features do Taskade actually have? ✨

Given that it is an All-in-One Collaboration tool, it is understandable if the GUI is pleasing on the eyes. I do understand that first-impression is everything; color, packaging, fore-front information and visual, but it was really the functionality that delivers me to salvation. If you're an active member of Dev.to, then you'll catch feels with this theme that Taskade delivers. Key features in Taskade that you should try out:

Task list

Collaborators invitation feature (no organizational handle required)

Chat feature (with a call feature!)

Workspace feature (nothing new but...I'll get back to this later)

5 interchangeable neural-forest task list templates; List, Board, Action, Mindmap and Org Chart -- seamless with no error.

The capability to utilize this very platform as a presentation or exported into PDF task list printout.

Safe to say, Taskade buried me alive with the curation of beautiful images for the background; again...not relevant but needed to be said.

The Live Demosandbo lets you try it out for yourself although, at first glance, you may be wondering what on earth you are looking at. But it won't take long before you discover that it is quite intuitive.

Did I mention you can download and access it from just about ANYWHERE? Laptops, browser extensions and even smartphone apps. I'm not kidding when I said Taskade is multiplatform; they work on Windows, Mac, Android, iOS and Linux. Currently, I am testing it out using the Chrome extension and installed the app in my Android phone. It works like I expect it to so far.

What is the difference between the FREE and PAID version? 💰💰💰

As I just mentioned, you can sign-up for it for free and use it for life...for free. The priced version is seemingly there to accommodate the file size per upload you require; as of now. For free plan, you can upload 5MB file per upload while the paid version increases the size to 50MB per upload. Both versions offer:

Unlimited storage

Unlimited tasks entry

Unlimited project creation

Unlimited collaborators addition

The development team is currently adding more functionalities such as Project Activity Tracking, Integration to Dropbox, Google Drive and One Drive as well as Email Integration -- available for free.

Although it is mentioned that the free version of Taskade includes unlimited tasks, collaborators and all essential features, it was also mentioned that you will need to upgrade if you exceed the workspace limits which doesn't actually have any entailing elaborations which I will try to dig soon enough. But safe to say that if you are a single person using this tool, you are considered a team of 'one' where your shared projects in workspace to your 'editors' are still considered free. Only workspace the addition of workspace members are billed. This may imply that there are certain limits to how many individuals you can add into your workspace before you are required to upgrade. So far, visually, I see that the limit may be 2 people that makes up to 3 people per workspace (including yourself). You can find some details to pricing and FAQs here:

Taskade | Simple Pricing

Personally, I don't think USD5 is a hard bargain if you're self-employed and work with external parties collaboratively. If you're apart of an organization, feel free to ask for demo from them. Discount is possible if you're from a nonprofit or educational institution.

How I use Taskade? ☕

Well, given that it was free to sign-up, I tried it out straight away and I'm happy to report that I successfully managed to use it without having to google nor view any how-tos. That is a good thing! In fact, I am quite elated with just how easy it is to use this tool that I have used my personal email to help centralize and manage my work and personal work side-by-side. If you prefer some satellite view of your progress and all the task you need to complete to clear off certain objective, this is not a bad organization.

So I created 2 workspace: one for work and one for my personal tasks. Then I just collate all my tasks into monthly projects.

My personal tasks involve me updating my study progress and curating stuff I like online into my Tumblr blog.

Create studyblr workspace

Create new project in the studyblr workspace to organize and brainstorm Tumblr contents I plan to create and post: Tumblr: 2021/01.

Utilize the Mindmap template from all the options of templates shared and start creating the and organizing the content I want and tasks I need to execute to develop them.

Et voila! There all there is to it! It is easy peasy and you can start adding due dates as reminders and links as resources as well as hashtags for filtering in future. Check out some drafting I did so far in the screenshots below!

For more updates, check out their Updates page that fully utilizes Taskade to share all the updates straight from December 2017 till present and the chat function is there available for you to ask the Taskade team about the feature updates directly. Now that's awesome cause you know something's good if the one who makes them, actually uses them.😎😎😎